Journal entries based on the bank reconciliation are required for making adjustments to the balance in the book. These adjusting entries for bank reconciliation result from the reconciling items that appear on the bank statement but have not been recorded in the company’s general ledger accounts. In order to notify companies about automatic withdrawals and automatic deposits, banks use debit memoranda and credit memoranda respectively. In accounting, carrying out a bank reconciliation at the end of a financial period is very important to ensure that the financial records of a company are correct. Making the necessary bank reconciliation journal entries helps to eliminate any discrepancies between the bank statement figures and the figures on the company’s books.
If applicable, you’ll also need the transaction detail from any active credit card account. Nowadays, many companies use specialized accounting software in bank reconciliation to reduce the amount of work and adjustments required and to enable real-time updates. Suppose your adjusted balance per your books is $10,000, while the ending balance in your bank statement is $9,800. Compare the adjusted balance from your books with the ending balance shown on your bank statement. Suppose a customer issued a check of $200 to you by the end of the month, and although you recorded it in your books on the last day of the month, the bank cleared it in the subsequent month.
The final entry is to record the bank service charges that are deducted by the bank but have not been recorded on the records. The ending cash balance on the GL is now reconciled to the adjusted bank statement balance. However, this interest income might not be recorded in your cash book until you actually receive a bank statement or notice.
The journal entries for bank reconciliations are made to record the reconciling items that match up the general ledger (book balance) to the adjusted bank balance. A debit entry is made to the checking account if an item is added to the book balance in a bank reconciliation because a debit will increase the asset account in the general ledger. On the other hand, if an item is subtracted, the checking account is credited.
Once deposited, checks may take several days to clear the banking system. Determine the outstanding checks by comparing the check numbers that have cleared the bank with the check numbers issued by the company. Use check marks in the company’s record of checks issued to identify those checks returned by the bank. Checks issued that have not yet been returned by the bank are the outstanding checks. If the bank does not return checks but only lists the cleared checks on the bank statement, determine the outstanding checks by comparing this list with the company’s record of checks issued.
The second item was a $3,000 credit (deposit) that the bank showed in our account that we had no idea was there. They kept $500 as a fee for doing that work for us and put $3,000 in our account. The debt to us on our books was recorded as a note receivable (which we will study later). Not surprisingly then, they defaulted, and so we hired the bank to go after them. In any case, those items that reconcile the general ledger (book balance) to the adjusted bank balance (the target) have to be recorded.
An outstanding cheque refers to a cheque payment that has been recorded in the books of accounts of the issuing company. But, the cheque has not yet been cleared by the bank as a deduction from the company’s cash balance. Keeping accurate records of your bank transactions can help you determine your financial health and avoid costly fees.
If you find any errors or omissions, determine what happened to cause the differences and work to fix them in your records. If you’re interested in automating the bank reconciliation process, be sure to check out some accounting software options. Notice that the bank reconciliation form above still does not balance, even after including the outstanding checks.
These checks will also need to be considered during the reconciliation process. Double Entry Bookkeeping is here to provide you with free online information to help you learn and understand bookkeeping and introductory accounting. However, in practice there exist differences between the two balances and we need to identify the underlying reasons for such differences. So, this means there is a time lag between the issue of cheques and its presentation to the bank. In this section we will prepare a June 30 bank reconciliation for Lee Corp using the five steps discussed above. The bottom line of both sides of the bank reconciliation must be the same amount.
Your bank reconciliation form can be as simple or as detailed as you like. For example, your bank statement shows that your ending balance is $11,450, while your G/L balance according to your trial balance is $10,850. You can do a bank reconciliation when you receive your statement at the end of the month or using your online banking data. Bank reconciliations are like a fail-safe for making sure your accounts receivable never get out of control. And if you’re consistently seeing a discrepancy in accounts receivable between your balance sheet and your bank, you know you have a deeper issue to fix.
You come to know about such deductions only when you receive the statement from the bank. However, there can be situations where your business has overdrafts at the bank. Kevin Payne is a personal finance and travel writer who covers credit cards, banking, and other personal finance topics.
An automatic withdrawal made to a company’s bank account may be used to settle some liabilities such as utility bills, loans (notes payable or mortgages), etc. Bank reconciliation done through accounting software is easier and error-free. The bank transactions are imported automatically allowing you to match and categorize a large number of transactions at the click of a button. This makes the bank reconciliation process efficient and controllable.
Bank reconciliation is the process of comparing the balance as per the cash book with the balance as per the passbook (bank statement). The very purpose of reconciling the bank statement with your business’ books of accounts is to identify any differences between the balance of the two accounts. How you choose to perform a bank reconciliation depends on how you track your money. Some people rely on accounting software or mobile apps to track financial transactions and reconcile banking activity.
Ideally, you should reconcile your books of accounts with your bank account each time you receive the statement from your bank. The bank may send you a bank statement at the end of each month, every week, or even at the end of each day accretion dilution analysis in case of businesses having a huge number of transactions. The very purpose of reconciling bank statements with your business’s cash book is to ensure that the balance as per the passbook matches the balance as per the cash book.
In such a situation, the bank returns the check to the depositor and deducts the amount from the account. When you look at your books, you want to know they reflect reality. If your bank account, credit card statements, and your bookkeeping don’t match up, you could end up spending money you don’t really have—or holding on to the money you could be investing in your business. This can also help you catch any bank service fees or interest income making sure your company’s cash balance is accurate.